Taxes and quarterly plan: know what's yours, every day
Factuly separates what belongs to the taxman from what you can spend and, in Spain, works out your tax forms box by box and guides you through filing them.
Not all the money landing in your account is yours. Part of it is VAT you collected for the tax authority, and part is the advance on your income or corporate tax. Factuly separates it every day, using the figures from your invoices and expenses.
Your plan
When you start, you answer a few questions: where you work, what you do and how you invoice. From that, plus what you actually invoice and spend, Factuly shows you:
- What's yours, what's for taxes and what went on expenses, in a single bar.
- How much to set aside each month to reach each deadline without a scare.
- Your self-employed social security contribution, if you enter it, with the day it's charged.
- Your next tax deadline, and whether you're on track or cutting it close.
If your situation changes, recalculate the plan in one tap. Your records stay as they are.
In Spain, your tax forms done for you
If you work in Spain, Factuly works out the forms that apply to you, box by box, from your first invoice:
| If you are… | Every quarter | At year-end |
|---|---|---|
| A freelancer | 303 (VAT), 130 (income tax) and 111 if you withhold from others | 390, 190 if you withheld, and a summary of your business for the annual return |
| A company | 303 (VAT) and the 202 payments on account | 390, 190 if you withheld, and the 200 |
You see every box with its figure and can download the detail as a CSV for your accountant.
Filing, step by step
Factuly doesn't file anything for you. You sign it on the Tax Agency website (the AEAT Sede). But it walks you through:
- Check the boxes.
- Choose how to pay. Factuly tells you the last day you can set up a direct debit and marks the recommended option.
- Off to the Tax Agency. Download the official file for the form, open the Sede, sign in with Cl@ve and import it. For forms the Sede won't import, such as the annual income tax return or form 200, you copy each figure into its box with one tap.
- Keep the receipt. Note the receipt number and the CSV code, and upload the PDF if you like.
If the file needs something the tax authority asks for, like your tax ID or the IBAN for a direct debit, Factuly asks you first and saves it in your tax details.
Whatever you mark as filed goes into a list per year, with what you paid and its receipt to hand.
No deadline surprises
Ten days before each form is due, you get a reminder with the boxes already done. If you miss a deadline, Factuly tells you, and reminds you that the sooner you file, the smaller the surcharge.
Outside Spain
If you work in another country, Factuly doesn't produce tax forms, but your plan, invoices and expenses keep adding up: what you invoiced, what you spent and the tax are all in Analytics, by month and by client.
To understand what you file
Factuly is a tool to keep you organised, not tax advice. Check your boxes before you file, or hand them to your accountant.
