Expenses and receipt scanning: one photo per receipt
Snap the receipt or drop in the invoice PDF. Factuly reads the supplier, date, VAT and amount, and you just confirm. The photo is kept with the expense.
Expenses are half of your taxes and the part nobody enjoys entering. In Factuly, an expense takes one photo.
How it works
- Take a photo of the receipt on your iPhone, or upload an image or a PDF. On the web you can drop the file anywhere on the screen.
- Tell it what it is: a till receipt or a supplier invoice.
- Factuly reads it: supplier, date, VAT and amount. You can carry on meanwhile; if it takes a while, it'll be waiting on your Home screen once it's read.
- Confirm. Anything uncertain is flagged for you to check. Once confirmed, the expense is in your books with its photo.
JPEG, PNG and PDF files up to 10 MB are accepted. A multi-page PDF is read page by page.
What you see
- The taxable base of whatever you've filtered.
- The input VAT on your receipts and the deductible VAT, which is what you get back on form 303 if you're in Spain.
- The withholding you apply when you pay a professional who invoices you with income tax withheld. That goes on form 111, and Factuly works it out.
Every expense has a category. Filter by period and category, and search by supplier, tax ID or note.
You can also enter an expense by hand, without a photo.
Your photos
The image you scan is sent to a document-reading model that turns it into a draft. The model gets the image and nothing else: not your name, not your clients, not your other expenses, and its provider doesn't use it to train anything.
The photo stays with the expense for as long as the expense exists. A discarded scan is deleted after thirty days. Delete your account and everything goes. The details are in the privacy policy.
Then, your taxes
Every expense you confirm goes into your figures for the quarter: deductible VAT into form 303 and, if you're a freelancer, the expense into form 130. Follow it in Taxes and quarterly plan.
Not sure what you can deduct? Read our guide to deductible expenses for the self-employed. In Spain, to deduct the VAT on a till receipt, ask the shop to add your tax ID (NIF), your address and the VAT amount separately. Without them the VAT isn't deductible, even if Factuly reads it.
